Aatrix Software, Inc. Payroll Series User Guide Home Full Index CHAPTER TOPICS Click each topic below to expand/contract menu. Menus contains links to the beginning of each chapter as well direct links to highlights of each chapter. 
Basics
Getting Started
Company
Human Resources
Employees
Payroll Items
Process Payroll
Reports
Liabilities
Posting
Check Designer
Time Card
Calendar/Lists
Data Maintenance
Appendix A Standard Reports |
Program BasicsThe following information is covered in this chapter: Basic application usageThe following information is dedicated to those users who are not familiar with the Macintosh computer and Apple Interface. Experienced Macintosh users can skip this section. This section is not intended to replace the guide that came with your Macintosh. We recommend that you read that guide first. To quit the payroll program, select Aatrix Payroll > Quit Aatrix Payroll. Your payroll program uses a series of pull-down menus that contain commands that operate the program. The menus are listed across the top of the screen. To pull down a menu, point to the title of the menu at the top of the screen you want to access. Press and hold down the mouse button to open the menu. To choose a command, drag the pointer to the command you want. Release the mouse button and the command will activate. The payroll program also uses a feature called pop-up menus. The pop-up menus offer you additional features and options to choose from as you operate the payroll program. These pop-up menus are located within various dialogue boxes as you operate the program. When you hold the mouse button down on a pop-up menu, the menu literally "pops-up" from the dialogue. Move the mouse pointer to your selected option choice and when you release the mouse button, your choice will be selected. A Save window allows you to tell the computer where to save any new files you create. A similar window called the Open window is used for opening files that have already been created. These dialogues allow you to open every folder on both your hard disk or your disk drives. If you hold the mouse down on the title of the current folder (at the top), you can move backwards through your folders to your hard disk. Use the Desktop button to switch from one drive to another (e.g., hard disk to floppy disk). Once you find the file, double clicking it will activate it. Notice that when making selections from the menu bar that some of the commands have what is called Command Key equivalents listed next to the them. Command Keys are a combination of the Command Key (the key with the apple on it) and another key on the keyboard, pressed simultaneously. Command Key functions allow you to activate a command from the keyboard instead of using the menu bar. For example, the Save command can be accomplished either by using the menu bar or by using Command Keys. Menu bar: File > Save Command Key: Command Key + S key Payroll Software termsCheck Queue A temporary storage area for employee paycheck information. This allows the printing and recording of all employee paychecks at the same time. Deductions Refers to the payroll items that are deducted from employee paychecks. This includes federal taxes, state taxes, Social Security, Medicare, health insurance and other similar items. Employee List A list or grouping of employees for the purpose of processing payroll or generating reports. The Employee List is displayed on the left side of the Employees, Process Payroll, and Reports tab windows. Employer Paid This refers to payroll items that are paid by the employer. This includes "matching" employer amounts for Social Security, Medicare, health insurance, and similar items. It also includes employer payments for federal unemployment, state unemployment, disability, and other related items. Extra Income This refers to additional income such as bonuses, commissions, tips, different pay rates for different jobs, and other sources of extra income. Pay History This refers to your employee's year-to-date payroll records. Individual paychecks can be viewed in Pay History. The Internet menuFrom the menu bar, a category called Internet is available when your payroll program is open. The commands in this menu are detailed below. Check for updates With your Customer ID# and the email address you registered with, you can access updates for your payroll program at the MyAatrix website. Online Registration Rather than using mail or fax, this web page provides you with direct online registration of your software. Payroll FAQ Provides you, free of charge, access to a Troubleshooting Guide that contains frequently asked questions and troubleshooting advice about the Aatrix payroll software. Online Support This web page provides a variety of Support information (e.g.Online manuals, How to contact Aatrix Support) Ordering Supplies This connection takes you to a website offering supplies (such as checkforms) that work with Aatrix payroll products and information on ordering. State Forms This web page has information on the federal and state forms our program supports. From this list you can view the form name as well as its function. Support Plans Provides information on the different support plans that are available to our Aatrix customers. Aatrix Care If you are on the Aatrix Care Support Plan, this connection provides access to the My Aatrix website , where you will find the Support Knowledge Base and QuickTime help movies. Online Manuals From this web page, you can download the electronic version of the User Manuals. To open these manuals, you need Adobe Reader installed on your computer. Getting helpAatrix is proud to provide you with several resources to assist you with all your payroll needs. Payroll QuickHelp To assist you with setting up your payroll program, we have designed context-sensitive help that displays with each important dialogue and main window of the payroll program. A brief entry marked by an arrow can be expanded for more detail by clicking the arrow. The Help window may be closed or opened by clicking the Help button on the toolbar. The User Manual Use this manual as a starting point for finding solutions to all of your payroll questions. The manual is the fastest, easiest, and most cost effective manner to resolve all of your payroll questions. Looking up specific words or topics is fast and easy in PDF manuals. In Adobe Reader, select Edit > Find or Command+F to find information using specific words. All table of contents, indices, and cross-references are interactive. On-Line Help Check out our on-line help at Aatrix Support . Telephone Support For customers who want that human touch, Aatrix is proud to provide telephone support with our qualified customer support staff. To help us provide answers to your questions, please have the following information ready when you call.
Contacting Customer SupportCustomer Support is available for a nominal charge on a credit card. Hours: Monday - Friday 8:00am - 5:00 pm CST Telephone: 701-746-6017 Fax: 701-746-4393 E-Mail: Mail: Aatrix Software, Inc. c/o Customer Support Dept. PO Box 5129 Grand Forks, ND 58206-5129 Next chapter - Getting Started |